I: Purpose and Scope
The purpose of AHS International is to engage in
educational and scientific activities, consistent with
the non-profit requirements of section 501(c)(3) of the
U.S. Internal Revenue Code, that advance the theory and
practices of the science of vertical flight aircraft.
The AHS Montreal-Ottawa Chapter seeks to support this by
promoting vertical flight technology within its
The scope of AHS Montreal-Ottawa Chapter activities
includes the following:
Join together AHS members in the geographical region of
the Chapter (hereafter referred to as “members”) of
diverse backgrounds, including engineers, pilots,
technicians, educators, students, and operators who all
have a common interest in rotorcraft and V/STOL
Sponsor events to provide members with an opportunity to
listen to speakers on a variety of topics in the field
of vertical flight and to meet and interact with fellow
Organize International Technical Meetings, when
sanctioned by the AHS Board of Directors, in the field
of vertical flight.
Support the AHS International staff in holding the AHS
Annual Forum in Canada, when approved by the AHS Board
Provide the Lichten Technical Paper Competition as a
means for younger members to gain experience and
visibility in the field.
Conduct activities that promote education and motivate
students to become involved in vertical flight
technology, such as supporting the Vertical Flight
Foundation (VFF) and other university and pre-university
Other activities deemed appropriate by members and the
Executive Board that further the purposes of the AHS in
accordance with these bylaws and the bylaws of AHS
AHS members are generally assigned to the chapter in
which they reside when they join AHS or update their
mailing preferences. The Americas Regional Vice
President may redefine the geographic area as new
chapters may be established or disestablished within the
region. The boundaries of the Montreal-Ottawa Chapter
currently include the whole of Canada.
There are different types of membership with membership
dues set by the AHS Headquarters.
Both members and nonmembers are welcome at events
sponsored by the AHS Montreal-Ottawa Chapter; however,
cost of participation may depend on membership status.
The Montreal-Ottawa Chapter is prohibited from charging
local membership fees or dues.
The Montreal-Ottawa Chapter will be governed by an
Executive Board consisting of the following officers,
who have voting power at all meetings:
President – Supervises the affairs of the Chapter,
appoints standing and special committees as required,
chairs meetings of the Executive Board, and submits
reports as required.
Vice President – Assists the President as well as
Chairing the Dinner Meetings and Technical Standing
Secretary – Records and issues minutes of all meetings
of the Executive Board, retains a permanent record of
meeting minutes for the current year and all previous
years, submits reports of Chapter activities to the
Regional Vice President and AHS International
headquarters as required.
Treasurer – Keeps records of Chapter financial
activities, submits reports to the Executive Board, the
Regional Vice President, and AHS International
headquarters as required, and handles Chapter’s
financial obligations for trips, speaker expenses, etc.
At dinner meetings, collects dinner fees, pays venue,
and keeps record of attendance.
Past President – Provides continuity of leadership
through advice, counsel, and support for Chapter
In addition, the following Directors and Committee
Chairs (non-voting positions) will be elected by a
majority vote of the Executive Board:
Directors – Provide advice, counsel, and support for
Chapter activities. Carry out special assignments as
requested by the Chapter President.
Chair – Prepares notices of Chapter activities, sends
these to AHS International for distribution, arranges
for special mailings as required, posts notices at
appropriate locations, keeps a permanent record of
publicity notices, and contacts press and photographers
when appropriate. Provides AHS International
headquarters with information on Chapter activities for
use in membership-wide publications.
Membership Chair – Promotes activities to enroll new
members, encourages current members to maintain their
active status and to participate in Chapter activities,
checks lists of those registering for Chapter events for
current membership status when necessary. Coordinates
with AHS International Director of Membership.
Education Chair – Liaises and supports Student Chapters
in the region, communicates Chapter activities within
the local universities and other educational
establishments, promotes the Vertical Flight Foundation
Scholarship program, and handles activities associated
with the annual Lichten Award competition.
Election Procedures and Terms of Office
The Chapter President will appoint a Chair and a
Nominating Committee by April 1 of each 2nd
year to nominate Executive Board officers for the
succeeding 2 years. The Chapter President will serve on
this committee, and the Chair of the Nominating
Committee may appoint additional committee members.
The Nominating Committee will submit for approval to the
Executive Board by April 15, a slate of Officers for the
Chapter. The Nominating Committee will obtain the
consent of each person nominated.
Upon approval of the nominees by the Executive Board, a
ballot (paper or electronic) will be sent to all
eligible voting members (all members in good standing,
excluding Student Members and members who received a
free membership). Space will be provided on the ballot
for write-in candidates for each office. The ballots
will be sent no later than May 1, with a deadline for
return of no more than 30 days. The deadline will be
established by the Executive Board.
The winner of the election for each position will be the
candidate receiving the majority of the valid votes cast
for that position.
All members will be notified in writing of the results
of the election within 30 days of the deadline for
return of ballots.
The terms of office shall be two years, beginning on
The Executive Board, by majority vote, may declare a
vacancy of any position, and at any time by reason of:
Two or more consecutive unjustified absences from
scheduled Board meetings.
Failure to properly carry out assigned duties.
Resignation of a Board member by delivery of written
notice to the Board.
Vacancies will be filled by a majority vote of the
Article IV: Limitations
The Montreal-Ottawa Chapter will conduct all operations
in keeping with the AHS International bylaws.
The Chapter may not engage in any activities that offer
goods, facilities or services that do not further its
AHS International headquarters has the right to veto
changes to the Montreal-Ottawa Chapter bylaws if it
deems that the Chapter is operating outside the bounds
of the AHS International bylaws.
If the Chapter is non-compliant with the requirements
set forth in this Article, AHS International
headquarters may revoke the charter for the Chapter.
The Montreal-Ottawa Chapter will conduct all operations
in keeping with applicable Provincial and Federal
government requirements for a non-profit organization.
No Chapter Directors, Trustees or Officers may receive
compensation for discharging their Chapter duties. No
part of the earnings of the Montreal-Ottawa Chapter
shall inure to the benefit of, or be distributable to,
any of its Directors, Trustees or Officers. Payments to
other entities of reasonable compensation for services
rendered and to make payments and distributions in
furtherance of the non-profit purposes is allowable.
The Montreal-Ottawa Chapter shall not participate in, or
intervene in any political campaign on behalf of or in
opposition to any candidate for public office. No
contributions to political activities are permissible.
Notwithstanding any other provision of these articles,
the Montreal-Ottawa Chapter shall not carry on any other
activities not permitted to be carried on by a
non-profit organization in Canada.
V: Chapter Committees
The Montreal-Ottawa Chapter Standing Committees are the
The Vice President will serve as the Chair of the Dinner
Meeting and Technical Committees. The Chair of each
committee shall determine the number of people on that
committee and appoint the personnel.
Special Committees: Special Committees may be formed by
the Montreal-Ottawa Chapter President or the Executive
Board to act on specific projects or problems. The
Chapter President will appoint the Chair of each Special
Committee and may appoint personnel to each committee.
Additional members of the committee may be appointed at
the discretion of the Chair. The Nominating Committee is
covered under Article III Section 4.
Responsibilities and Duties
Committees shall report to the Executive Board. Actions
taken by Committees shall be subject to ratification by
the Executive Board.
Duties of the Standing Committees shall correspond to
the duties of their respective Chairs as described in
Article III. Duties and terms of Special Committees
shall be determined by the Executive Board or Chapter
Annual General Meeting: A General Meeting of the
membership will be held at least once per year, usually
in the form of a dinner meeting.
Executive Board Meetings: The Executive Board shall meet
at least four times a year at the call of the Chapter
The Chapter Secretary will forward to the Americas
Regional Vice President a report of each meeting held.
The rules contained in Roberts Rules of Order Revised
will govern at all Montreal-Ottawa Chapter meetings in
all cases where they are applicable and not inconsistent
with these Bylaws or with the Bylaws of
VII: Voting and Quorums
A majority of the voting members of the Executive Board
constitutes a quorum for meetings of the Board. Acts of
a majority of the voting members of the Board present at
a meeting at which a quorum is present shall be
recognized as acts of the Board.
A quorum for the Annual General Chapter meeting will be
20 percent of the membership or 40 members, whichever is
The Executive Board may order the submission of any
question to the general membership by ballot. Members
may also order the submission of any question to the
general membership by letter ballot by obtaining a
majority vote of those present at any General Chapter
meeting at which a quorum is present, or by a petition
signed by 20 percent of the membership or 40 members,
whichever is least.
In any matter to be decided by a ballot, including
elections of officers, a quorum shall consist of the
number of valid votes cast.
VIII: Fiscal Year
The Chapter’s fiscal year shall be from January 1 to
December 31. The end of the fiscal year report must be
submitted to AHS headquarters no later than March 31
IX: Fees and Dues
No membership fees or dues shall be assessed by the
Chapter. Members are responsible for fees and dues as
required by AHS International.
Amendments to these Bylaws may be initiated by any
member by submitting the proposed amendment to the
Executive Board. The Board will review the proposed
amendment and decide if it should be submitted to the
membership for a ballot.
The Executive Board may itself initiate amendments to
The membership may propose an amendment for vote by
ballot without approval of the Executive Board by
submitting a written petition. This petition shall be
signed by 20 percent of the members or 40 members,
whichever is least, and will be in the form in which the
amendment is to be presented for ballot. The amendment
will be sent along with a ballot to all Voting Members
within 30 days of its receipt by the Executive Board
with a deadline for return.
Amendments shall be adopted when they have been approved
by the voting membership by ballot, and the Board shall
immediately cause such amendments to be appropriately
Approved 28th March, 2013